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Legal Considerations Brief Roundup

Legal Consideration Brief roundup

Legal considerations are not to be ignored by small business owners. The easiest way to avoid any problems is to be prepared. Preparation should begin with choosing your attorney before you need one.

Your Business Attorney

What legal services can an attorney provide your business?

  • Select and implement your legal form of business organization
  • LLC: understand the benefits and limitations of this form of legal protection
  • Multiple member LLC or partnership: draft operating and buy-sell agreements between partners
  • Sub-S or schedule-C corporation: draft corporation buy-laws, buy-sell agreement between shareholders
  • Assist in obtaining necessary registrations, licenses, permits, trademarks, patents
  • Coordinate the resolution of your business legal and tax issues with your personal estate plan and finances. Maintaining legal separation between business assets and personal assets is a difficult challenge for a small business and requires legal advice.
  • Review all legal agreements: insurance policies, loans, leases, mortgages, contracts
  • Review the legal ramifications of any new activity: franchise, acquisition, joint venture

Continue to read Brief #08.00 to discover how to select your attorney.

Patents for Small Businesses

NOTE: This Brief is a general overview of patents. Please check the U.S. Patent Office website, uspto.gov, for the most up to date information.

General

The granting of patents is based on Article 1, Sec 8 of the Constitution. Its purpose is to promote science and the useful arts.

Inventors in return for making public their invention with a patent are granted a property right which excludes others from making, using, selling, or importing the invention. This right lasts for 20 years from the date of filing for the patent.

Continue reading Brief #08.01

 

Trademarks and Service Marks

NOTE: This is a general overview of trademarks and service marks. Please check these websites for the most up to date information: US Patent & Trademark Office: www.uspto.gov/, and the Ohio Secretary of State: www.state.oh.us/sos/

What is a Trademark?

A Trademark is any word, phrase, symbol or design or combination thereof that identifies and distinguishes the source of goods from one party from those of another.

Examples are the statement “Like a Good Neighbor State Farm is There,” and brand names such as Ford “Fusion,” and “Tide.” A trademark may be owned by an individual, corporation or association.

Continue Reading Brief #08.08 to learn more about Service Marks

What Is A Copyright?

Copyrights

Copyright is a form of protection provided by the laws of the United States to authors of original works of authorship. Works that can be protected by copyright are: literary works; musical works including words; dramatic works including accompanying music; pantomimes and choreographic works; pictorial, graphic and sculpture works; motion pictures and other audiovisual works, sound recordings; architectural works and computer software.

Some things are not eligible for copyright protection. They include: works that have not been fixed in tangible form, titles, names, short phrases, slogans, familiar symbols or designs, ornamentation, coloring or lettering, lists of ingredients, ideas, procedures, methods, systems, processes, concepts, principles, discoveries, devices, any information that is common property such as a calendar or tables taken from public documents.

Continue Reading Brief #08.09 to learn more about why Copyrights are important.

 

Purchasing for Manufacturing Businesses Introduction:

This is a list of the basic procedures needed to ensure that purchasing (acquisition) needs are met for companies that manufacture a product. Included is a “sample” Purchasing Agreement to supply a material used in the manufacturing process.

Ethics / Integrity:

Purchasing for the business must be carried out with integrity and high ethical standards. Simply put, this means all dealings with suppliers and vendors must be honest, fair, consistent, and above board. Purchasing must not compromise its objectivity or show favoritism (or the appearance of) by receiving gifts or perks from suppliers.

Important Legal Considerations in Purchasing a Manufacturing Business Continue Reading Brief #08.10

Purchasing for Non-Manufacturing Businesses

Introduction:
This lists the basic procedures needed to ensure that purchasing (acquisition) needs are met for a non-manufacturing business. Ethics / Integrity:

Purchasing for the business must be carried out with integrity and high ethical standards. Simply put, this means all dealings with suppliers and vendors must be honest, fair, consistent, and above board. Purchasing must not compromise its objectivity or show favoritism (or the appearance of) by receiving gifts or perks from suppliers.

Authority:

The Purchasing Agent should be authorized (written documentation) by a company official (for example, the President/Owner) to make purchases for the company. For control purposes, no one else should place orders, except in an emergency and / or safety related situations.

Continue Reading Brief #08.11 for additional information.

If you need direction or support for your small business request a free SCORE Mentor here. Not sure if a SCORE Mentor will be of value to your business, watch this quick video from a SCORE client.

 

 

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Patents for Small Businesses

This Post is a general overview of patents. Please check the U.S. Patent Office website, uspto.gov, for the most up to date 29207621_sinformation.

Caution: Note for Small Business Owner:

In general, patents are seldom obtained by small businesses due to the (detailed herein) overall cost of from $100,000 to $150,000. Legal fees alone can cost from $75,000 to $100,000.

An issued patent is of value when it is: (1) sold; (2) scares a competitor from using the patented concept or (3) when the patent is violated by someone else and it becomes the basis for a law suit. In general if the small business owner cannot fund the above potential costs, perhaps alternative methods to profiting from an idea (such as superior marketing, sales, or customer service) should be considered.

Warning

There are firms who, for a fee, will apply for a patent and then market the invention. Their marketing success rate is low and their fees are high; these are SCAMS. Watch out. Contact the Better Business Bureau and The Chamber of Commerce for information.

General

The granting of patents is based on Article 1, Sec 8 of the Constitution. Its purpose is to promote science and the useful arts.

Inventors in return for making public their invention with a patent are granted a property right which excludes others from making, using, selling, or importing the invention. This right lasts for 20 years from the date of filing for the patent.

Obtaining a patent can be time consuming, frustrating and very expensive. Accordingly, it should always be remembered that a patent is a tool and each situation must be carefully evaluated with respect to whether this tool should be utilized. Inventors should consider the commercial value of their invention before starting the patenting process. They should also consider the possible legal fees needed to defend their inventions against infringement by a competitor.

What is a Patent?

A patent is a grant by the Federal Government to exclude others from making, using, selling, or importing the invention for a period of 20 years from the date of filing. However the inventor is responsible for policing and defending her/his patent. A patent is often referred to as “the right to sue”.

Some persons mark articles sold with the terms “Patent Applied For” or “Patent Pending.” These phrases have no legal effect, but only give information that an application for a patent has been filed in the Patent and Trademark Office. The protection afforded by a patent does not start until the actual grant of the patent. False use of these phrases or their equivalent is prohibited.

What Can Be Patented?

There are three types of patents:

  1. Utility patents may be granted to anyone who invents or discovers any new and useful process, machine, article of manufacture, or composition of matter, or any new and useful improvement thereof;
  2. Design patents may be granted to anyone who invents a new, original, and ornamental design for an article of manufacture; the design patent protects only the appearance of the article and not the structure or other features. The design patent term is 14 years from the date of issue.
  3. Plant patents may be granted to anyone who invents or discovers and asexually reproduces any distinct and new variety of plant. The patent term is 20 years from the date of filing.

The invention must be new. A patent cannot be issued for anything that was known or used by others in this country, or patented or described in a printed publication in this country or a foreign country or in public use or on sale in this country more than one year prior to the application for the patent.

“Useful” means the subject of the patent has a useful purpose. For example a “useful” machine must be operable and produce the intended result. The application should state the benefit the invention provides.

A “process” is primarily a technical or industrial process such as a reaction that produces a new chemical or substance. “Manufacture” refers to articles that are made and includes all manufactured articles. The term “composition of matter” relates to chemical composition, mixtures of ingredients as well as new chemical compounds.

The invention must be shown to work. A patent cannot be granted on an idea or suggestion.

Search to Determine Novelty

It’s advisable for the prospective inventor to find out if his/her idea is really new and, if manufacture is contemplated, whether there are any patent infringement questions. One way to do this is to search the patent files at http://www.uspto.gov/patents-application-process/search- patents.

Alternatively you may wish to use the Public Library of Cincinnati and Hamilton County. This library is a Depository for all U. S. patents. Look at the claims. Claims point out and distinctly claim the subject matter of the invention. They define the scope of the protection of the patent.

These sources will help the inventor determine the invention “classification.” The inventor can use this to search the files for similar patents. He/she should keep a record of patents already issued that are similar to the prospective invention. The Patent Office will reject a patent application if the differences between existing patents and the patent applied for are minor and would be readily apparent to anyone familiar with the technology.

Keep Records

It is important for the inventor to keep timely and accurate records of her/his work in a permanently bound book. (A composition book available for $1 $2 in drug and discount stores will do just fine). The description and results of all work done should be written in ink in the book. Include sketches and photos where appropriate. Sign and date each entry, each photo and sketch. Have each page witnessed and dated by someone familiar with the work but who is not one of the inventors. A well-kept book will establish the date when the idea was made to work. This can be very useful in situations when the same invention from several different sources is being considered by the Patent Office. It’s also very useful in a law suit over the validity or ownership of the patent.

Provisional Application for a Patent

A provisional application is a way to establish an early filing date and allows the use of “Patent Pending” on the article or process being marketed. It is also a way to extend the life of a patent from 20 to 21 years. The provisional application must be made in the name(s) of the inventor(s). It can be filed up to one year following first sale, public use or publication. The application must contain a description of the invention, any necessary drawings and the names of all inventors. An application for a patent must be filed within 12 months of the provisional application filing date. The Patent Office does not examine provisional applications for validity. There is a filing fee for a provisional application.

For more information see http://www.uspto.gov/patents-getting-started/patent-basics/types- patent-applications/provisional-application-patent

Applying for a Patent

A patent application is a legal document and must follow strictly the guidelines of the Patent Office. The inventor may file the application using forms from the patent office, however it is wise to have a registered patent attorney write and file the patent application and represent the inventor before the Patent Office. The cost for this service can be several thousand dollars. The inventor should carefully consider the value of the invention before investing in legal fees. It’s wise to make a preliminary search on the Patent Office website (www.uspto.gov) or in the library before proceeding to hire an attorney to write the application.

Since only the inventor can apply for a patent the true inventor’s name must be shown on the application. If there are several inventors all names must show on the application. The patent will be invalid if the inventor’s name is not shown.

The application must contain a full description of the invention, claims which state what is being patented, any drawings and a declaration by the inventor that he/she is the first inventor. The application must be complete enough so the invention can be duplicated by someone familiar with the field. If it cannot be duplicated, the patent is not valid.

All business with the Patent and Trademark Office including an application should be addressed to: Commissioner of Patents and Trademarks, Washington, D.C. 20231.

Fees

A filing fee must accompany the application. Check with the library or website for the latest fee schedules. Utility patents carry maintenance fees that are due at 3.5, 7.5 and 11.5 years after issue. All these fees can be reduced by 50% for small businesses or individual inventors. All fees are subject to change. Check the USPTO [www.uspto.gov] website includes the latest fee schedule.

Application Process

Applications, other than provisional applications, filed in the USPTO and accepted as complete applications are assigned for examination to the respective examining technology centers having charge of the areas of technology related to the invention. In the examining technology centers, applications are taken up for examination by the examiner to whom they have been assigned in the order in which they have been filed or in accordance with examining procedures established by the Director.

The examination of the application consists of a study of the application for compliance with the legal requirements and a search through U.S. patents, publications of patent applications, foreign patent documents, and available literature, to see if the claimed invention is new, useful and nonobvious and if the application meets the requirements of the patent statute and rules of practice. If the examiner’s decision on patentability is favorable, a patent is granted.

On average, patents are granted in about two of every three applications for patents which are filed.

Allowance and Issuance

If, on examination of the application, or at a later stage during the reconsideration of the application, the patent application is found to be allowable, a Notice of Allowance and Fee(s) Due will be sent to the applicant, or to the applicant’s attorney or agent of record, if any, and a fee for issuing the patent and if applicable, for publishing the patent application. Publication is due within three months from the date of the notice. If timely payment of the fee(s) is not made, the application will be regarded as abandoned.

Patent Rights

The patent is issued in the name of the United States under the seal of the United States Patent and Trademark Office, and is either signed by the Director of the USPTO or is electronically written thereon and attested by an Office official. The patent contains a grant to the patentee, and a printed copy of the specification and drawing is annexed to the patent and forms a part of it.

The grant confers “the right to exclude others from making, using, offering for sale, or selling the invention throughout the United States or importing the invention into the United States and its territories and possessions.” The term of the patent shall be generally 20 years from the date on which the application for the patent was filed in the United States or, if the application contains a specific reference to an earlier filed application, from the date of the earliest such application filed, and subject to the payment of maintenance fees as provided by law.

Patent Marking

Patented articles must have the word “Patent” followed by the number of the patent. The terms “Patent Pending” or “Patent Applied For” have no legal standing. Protection does not start until the patent is actually issued.

Ownership

A patent is personal property. It can be bought, sold and licensed. Frequently the application will show who owns the patent. It is common for inventors working for companies to assign patents to their employers.

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